Privacy Policy

Who operates Popnote

Popnote is operated by One Minute Media Company, Inc. Public correspondence can be sent to PO Box 80441, San Marino, CA 91118, United States. Questions and privacy requests can be sent to support@popnote.ai.

Local-first library

Your Popnote recordings, transcripts, photos, places, titles, and local Groups are stored on your iPhone by default. Popnote does not upload your entire local library. Local files use iOS Data Protection. They are not separately end-to-end encrypted by Popnote and may be included in an encrypted Apple device backup according to your Apple backup settings.

When you export or share a Popnote, you create an independent copy. The recipient app or service then controls that copy under its own terms.

Optional transcription processing

Processing is optional. When you choose Process, the selected audio—not your whole library—is sent securely through Popnote's service to OpenAI so it can produce a transcript and structured metadata. The returned result is saved to your local library. This processing is not end-to-end encrypted because the service provider must access the audio to transcribe it.

Popnote's relay is designed not to retain the request audio or returned transcript after that processing request finishes. Popnote retains a limited operational ledger such as request identifiers, duration, status, model rate, and cost to prevent duplicate charges, reconcile balances, and investigate failures. OpenAI's published API data controls for the audio transcription endpoint state that API data is not used for training and has no abuse-monitoring or application-state retention. Provider terms can change; see OpenAI's current API data controls.

Account and purchase data

You can record and manage a local library without an account. If you create an account or use processing, Popnote may handle your email address, optional name, phone number, handle and profile image, user and device identifiers, account security records, processing balance, and processing history.

Apple processes App Store payments. Popnote receives transaction identifiers, product, entitlement, refund, and renewal status needed to grant and reconcile purchases. Popnote does not receive your full payment-card details.

Private Contacts and messages

If you use Private Contacts, Popnote opens Apple's system contact picker only after you choose to add a person. Popnote receives the name, system contact identifier, and optional thumbnail for the one person you select. Those details stay in the protected local Contacts archive on your iPhone. Popnote does not upload your address book, phone numbers, or email addresses.

Creating or accepting a Private Contact invitation requires a Popnote account. Popnote's service stores the invitation, the two participating account IDs, private text messages, delivery identifiers, blocking status, and reports needed to deliver and protect that conversation. Invitation tokens are single-use and expire. Messages are protected in transit and are available only to the two authenticated conversation participants and authorized service operations. They are not end-to-end encrypted. Blocking stops new delivery, and reporting sends the selected message and reason to Popnote for safety review.

Permissions

• Microphone access records audio only while you use the recorder.
• Camera access lets you take a photo you explicitly add to a Popnote.
• Location access adds a place only when you choose that option.
• The system photo picker gives Popnote only the photos you select.
• The system contact picker gives Popnote only the person you select; Popnote does not request or upload your full address book.

Popnote does not use your data for cross-app tracking or sell personal data.

Deletion and retention

Deleting a Popnote removes its local bundle and associated local metadata. Removing a Popnote from a local Group removes the Group reference without deleting the Library original. Deleting the app removes its local app data; exported copies and prior device backups are separate.

You can delete a Popnote account inside Profile. Account deletion removes the sign-in and account-owned cloud records, including Private Contact invitations, server conversations and messages, reports, and any legacy uploaded copies. It does not erase the separate local library unless you delete those Popnotes or the app. Apple subscriptions must be cancelled separately in Apple's subscription settings.

Security, children, and changes

Popnote uses transport security, iOS file protection, Keychain storage, server-side authorization, and Apple App Attest controls where available. No system can guarantee absolute security. Popnote is not directed to children under 13. If we materially change this policy, we will update this page and its revision date.